Certificates of Free Sale and Certificates of Origin

Certificates of Free Sale and Certificates of Origin

What is a Certificate of Free Sale?

Many countries are now requiring a Certificate of Free Sale, sometimes called a "Certificate for Export" or "Certificate to Foreign Governments", as assurance from a foreign agency that the products listed on the certificate are freely sold and manufactured in the U.S.

Upon review, the World Trade Center Mississippi can issue a Certificate of Free Sale for products manufactured and legally sold in the United States. A Certificate of Free Sale states that the company selling the products has submitted evidence to us that the products listed on the certificate are freely sold in the United States. For an example, please see the attached Certificate of Free Sale form.

If the U.S. Food and Drug Administration (FDA) or the U.S. Department of Agriculture regulates the product you must obtain the certificate from that agency or your state department of agriculture. Contact Paige Manning with the State of Mississippi Department of Agriculture and Commerce for more information (601) 359-1163 or paige@mdac.ms.gov.

Other Bureaus regulate specific products such as beer and wine.  Please contact the TTB Trade and Tax Bureau for more information. 

Certificate of Free Sale Requirements:

World Trade Center Mississippi can issue a Certificate of Free Sale for products manufactured in the U.S. if the following requirements are met: *Please Read Carefully* (Certificates may be delayed considerably if requirements below are not met)  Example Request Form

· For products that are manufactured in the U.S. you must be able to prove this by submitting a written declaration from the manufacturer (a signed declaration from your company if you are the manufacturer) stating that the products are manufactured in the United States.

· For each product you would like listed on the Certificate of Free Sale, your company must submit copies of invoices showing the sale of each product to two (2) different U.S. customers. The invoices should be dated within the last 12 months and the product names must be the same as how they will appear on the Certificate.

· Please note that if you have more than one product, we can list multiple products on one Certificate (though we will still need copies of invoices showing the sale of each product to two different U.S. customers).

· Please specify for which country you would like the Certificate(s) issued.

 ***Please specify exactly how the products should be listed on the Certificate(s) (this should coincide with how they are listed on the commercial invoice) *If the product(s) name you list on the form does not match the invoice product(s) name we will not be able to process the certificate. 

· We will also need to know exactly how you want your company name and address to read.

· *If the U.S. Food and Drug Administration (FDA) covers the product, we cannot issue a Certificate of Free Sale for you. You must contact the FDA directly and have them issue the certificate.

Fees

Fees are as follows; please note that fees are per individual Certificate per country.

· You must purchase a separate Certificate for each country to which you wish to export.

· Original copies of certificates (to have two on file) will be the same cost ($75)

· Free for World Trade Center Mississippi Corporate Members

· $75 for all non-member companies ; The $75 fee covers up to 10 products listed on the Certificate. If you would like more than 10 products listed on a certificate, please add $25 for each additional 10 products.

· $25 Processing Fee for every request for corrected or incomplete paperwork: First request for missing paperwork is complimentary. Large and/or incomplete certificates may be subject to additional fees.

· $15 for an Apostille: Required only for The Hague Treaty countries (mainly all Latin American countries and the United Arab Emirates). If you wish to have an apostille (Secretary of State Authentication) on a non-Hague country certificate, please specify that in your request.

· $75 Translated Language Certificates of Free Sale (additional processing time).

· Prepayment is required. We accept Discover, Visa, MasterCard, check or cash.
 

· Once all of the above has been submitted, the Certificate takes 7 business days to process.  Please note, if any of the requirements are missing in the form or invoices, it will significantly prolong the processing time.

· Your certificate application and accompanying invoices should be sent by mail or email to: 

World Trade Center Mississippi
P.O. Box 2345
Jackson, MS  39225 USA
tdiez@mswtc.org

If using FedEx or UPS methods to send please use our physical address - Mississippi World Trade Center, C/O Mississippi Manufacturers Association, 720 North President Street, Jackson, MS 39202.

 Please include an account number and method of shipment if your Certificate needs to be returned via FedEx, UPS or USPS. 


Please allow 7 business days for certificates to be processed and returned by mail. For more information, please email us at tdiez@mswtc.org or call us at 601-353-0909.

 

What is a Certificate of Origin?

A Certificate of Origin (COO) is a document that is required by certain foreign countries for tariff purposes, certifying the country of origin of specified goods.

Click Here for a fillable Microsoft Excel version of a General Certificate of Origin.

Why do I need a Certificate of Origin?

The appropriate government agency responsible for monitoring and assessing duties on imported products in virtually all countries requires a Certificate of Origin (COO) to determine what duty or tariff, if any, should be assessed on the product or products being imported. The U.S. has trade agreements with many foreign countries, and under the terms of many of these agreements, American products receive lower tariff rates or are not subject to a tariff. The foreign customs office verifies whether a product qualifies for preferential duty rates based on the information on the Certificate of Origin that accompanies the documentation associated with the shipment. Also, some countries have banned certain products from countries that have been caught dumping. The COO helps prove that the product is allowed into that particular country.

A Certificate of Origin is usually prepared by the exporter or the freight forwarder and notarized and attested to by a local Chamber of Commerce or a World Trade Center. Most countries will accept a general-purpose form identifying the seller, mode of transport, date of export and consignee and containing a description of the merchandise.

What are the differences in Certificate of Origin?

There are several types of Certificates of Origin. The descriptions are as follows:

· General Certificate of Origin: This form is used for almost all exports. There are several versions available because the government has updated the form on numerous occasions, but older versions are still valid. Also, a number of private companies produce the forms and they each have slightly different formats.

· NAFTA Certificate of Origin: This form is used only for products that are made in the U.S. and are being shipped into Mexico or Canada. The form must be included with the shipment or else the manufacturer will have to pay the tariffs and duties imposed on non-NAFTA countries. It can be used only for goods produced in the U.S., and not just passing through from another country. This form does not require a signature by a representative from a Chamber of Commerce or World Trade Center. Click here to download a printable version of a NAFTA Certificate of Origin.

· Mexican Certificate of Origin: This form differs from the NAFTA form, as its purpose is to prevent Asian textiles and footwear from being dumped into Mexico via the U.S. The law took effect September 15, 1994, and affects foreign origin goods entering Mexico from the U.S. If the goods being shipped are from textile or footwear industries, the Mexican Consulate must notarize the form. If the products are from any other industry, only the shipper must sign the form. A Chamber of Commerce or World Trade Center is not required to sign this form. This form can be found online at www.unzco.com.

· Israeli Certificate of Origin: This form is a result of a trade agreement between Israel and the United States, which requires the use of this form for all American goods shipped into Israel, if the shipper wishes to take advantage of the tariff and duty breaks allowed to U.S. products under the terms of the agreement. A Chamber of Commerce or World Trade Center must sign these forms. You may purchase these forms in bulk fromwww.unzco.com.

· Japanese Certificate of Origin: This form is required only if exported goods have been assigned preferential tax treatment under GATT.

· South African Certificate of Origin: This form is required when the goods qualify for a lower rate of duty or when the goods are liable to antidumping or countervailing duty. The Chamber of Commerce is usually required to sign these forms.

· Turkey Certificate of Origin: This form is required when the goods qualify for a lower rate of duty or when the goods are liable to antidumping or countervailing duty. The Chamber of Commerce is usually required to sign these forms.

Does the Certificate of Origin need to be notarized?

All certificates, with the exception of the NAFTA Certificate, require a notary signature and stamp. World Trade Center Mississippi requires that the Certificate be notarized before we sign it. Also, the company employee named at the top of the Certificate is the person who must sign the Certificate in front of the notary.

How do I get a Certificate of Origin from the World Trade Center Mississippi?

World Trade Center Mississippi can issue a Certificate of Origin for products manufactured and legally sold in the U.S. if the following requirements are met:

· Fill out the appropriate Certificate(s) of Origin for the country or countries to which you are exporting.

· Make sure you fill out the Certificate completely and accurately.

· Make sure that the product information listed is verbatim to what is on the invoice. Be sure to include product numbers, quantities, or descriptions. 

· Do not alter the Certificate in any way.

· Have the Certificate notarized before having the World Trade Center Mississippi sign it.

· Do not wait until the day of your shipment to bring in your Certificate.

Payment

Prepayment is required.

This service is free for World Trade Center Mississippi members.

Non-Members: the cost is $15 per Certificate (for companies in Mississippi) and $50 per certificate (for companies outside Mississippi) and we must have the original document.

You may pay by check (payable to Mississippi World Trade Center) or pay by credit card: Visa, Discover or MasterCard.

You may bring the Certificate of Origin to our office in the Mississippi Manufacturers Association Building at 720 North President Street, Jackson, MS  39202 (please call ahead to arrange a time), or you may mail it to the address below: P.O. 2345 Jackson, MS  39225 USA

If using FedEx or UPS methods to send please use our physical address - Mississippi World Trade Center, C/O Mississippi Manufacturers Association, 720 North President Street, Jackson, MS 39202.  Please include an account number and method of shipment if your Certificate needs to be returned via FedEx, UPS or USPS.

Please allow 5-7 business days for certificates to be processed and returned by mail. Once all of the above has been submitted, the Certificate of Origin is often returned that same day.

For more information, please email us at info@mswtc.org or call 601-353-0909.